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Condition of purchase.

Condition of purchase

Conditions of purchase of Doka GmbH, Umdasch Group AG, Doka Österreich GmbH, Form-on GmbH, Umdasch Immobilien GmbH, Doka Drevo, s.r.o, Umdasch, Group Ventures and other companies that are contractually connected (hereinafter "Doka")

Version: December 2023

Conditions of purchase EN Dezember 2023
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Annex A - Umdasch Group Supplier Code of Conduct
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I. General

These Conditions of Purchase of Doka form an integral part of all contracts between Umdasch Group AG, Doka GmbH, Doka Österreich GmbH, Form-on GmbH, Umdasch Immobilien GmbH, Doka Drevo, s.r.o, Umdasch Group Ventures GmbH as well as their affiliated companies with contracting parties (“CP”) from whom Doka acquires or purchases goods or services of all kinds in particular service/work for the company’s own use or for passing on to a third party, with or without further processing or handling by Doka. Amendments or supplements shall be in writing. This shall also apply to an agreement to dispense with this written form. Standard electronic signature under the Regulation (EU) No 910/2014 of the European Parliament and of the Council (eIDASRegulation) shall have the equivalent legal effect of a handwritten signature. Doka shall not be bound by the Terms and Conditions of Business of the contracting party. These Conditions of Purchase alone shall apply. Should one provision in these Conditions of Purchase be or become invalid, the validity of the remaining provisions shall not be affected. Only purchase orders or contract awards that are in writing shall be valid. Verbal or telephone agreements shall be binding if they are confirmed by Doka in writing.

II. Prices/payment conditions

1. The prices are fixed prices and include Value Added Tax, packaging, any assembly required, insurance and carriage paid to the respective destination point advised by Doka including unloading. Estimates, quotations, and planning and consultancy work shall not be charged to Doka, unless an agreement is made to the contrary.
2. Invoices from the contracting party for supplies and services provided are due for payment when they have been received by Doka, unless the supply/service from the contracting party is not in accordance with the contract or is the subject of a complaint by Doka. Doka may choose to pay the invoice within 60 days after receipt of the an invoice that can be checked, insofar as Doka does make use of its right to offset the amount due against payments due to Doka. If the payment is made within 30 days of receipt of the invoice, Doka shall be entitled to deduct 3 % for cash payment.
3. Doka is within its rights to offset open claims held by Doka or its Umdasch Group affiliates against demands and claims from the contractual partner, its parent, daughter, sister or other affiliated companies. The CP explains itself in all other resprects in agreement with a complete or partial transmission of the rights and obligations of Doka from the present treaty on third by Doka; in this connection the CP passes on a possible right objection in the sense of the §38 exp. 2 UGB.

III. Delivery date/transfer of risk

1. Delivery dates and periods are to be adhered to strictly. The goods are to be at the destination point advised by Doka at the agreed deadline. If this is not the case, Doka is entitled to exercise the option either to refuse a late delivery and withdraw from the contract without setting an additional period or to continue to demand that the commitment be fulfilled.
2. Unless an agreement is made to the contrary, the earliest point at which the risk pertaining to the goods delivered is transferred to Doka is when the goods have been delivered and unloaded at the notified destination point, if applicable. If it is the task of the contracting party to assemble and/or install the item (in particular, a machine), the risk is not transferred until the contracting party has successfully completed the assembly and/or installation and Doka has signed any acceptance report that may be planned. The risk and costs incurred for any return deliveries shall in any event be covered by the contracting party.

IV. Warranty/indemnity for loss suffered/product liability

1. Doka does not have a duty to check the goods immediately in accordance with §§ 377 ff of the enterprise law book and/or to lodge a complaint in respect of a defect. It is agreed by common consent that the use of this statutory provision shall be excluded.
2. The contracting party is liable for ensuring that his contractual services – in particular deliveries of goods and work as regards the processing, workmanship or manufacture of products and services –comply with the intended use of which the contracting party was aware or of which he should have been aware. The contracting party has a duty to clarify any queries he may have about the purpose for which the product is to be used by asking Doka. In particular, the contracting party also guarantees that, if the products for which the contracting party has provided services of whatever kind are passed or sold on to a third party, these products can be used for the purpose envisaged by the third party.
3. The contracting party shall also be liable for the faults of his subcontractors. Where Doka makes available personnel, in particular for processing, assembly work, undertaking a trial run or unloading, these members of staff shall be subject to the contracting party’s instructions and are considered to be his agents. Therefore the contracting party and not Doka is responsible for their mistakes.
4. The contracting party shall provide for the goods or services rendered a full guarantee for the duration of 12 months from handover or acceptance. Here all defects that occur within the warranty period shall be covered by the warranty. The contracting party shall within the context of this warranty also replace all losses that have been incurred by Doka as a result of the defective supplies/services without the need for proof of negligence.
5. Apart from the warranty Doka shall be able to make unlimited use of the warranty regulations within the statutory period of two years (for moveable property) and three years (for immovable property). It is agreed by common consent that the assumption of defects at the point of handover as provided for in § 924 art. 2 of the Austrian General Civil Code is amended to the effect that this assumption shall apply if the defect manifests itself within 18 months after the handover or acceptance. In the event of warranty becoming operative, Doka shall have the choice between a reduction in price, cancelling the contract, or asking for the item to be improved or exchanged. However, Doka may only request improvement or exchange if this is not impossible and if it does not involve a disproportionately large outlay.
6. Where Doka has to provide warranty to the subsequent holder, Doka shall be able to obtain warranty from the contracting party even after the period set out in § 933 of the Austrian General Civil Code has elapsed, and notwithstanding § 933b para. 2 art. 1 of the Austrian General Civil Code it is sufficient if this is claimed in court by Doka within six months of a full completion of the warranty obligation.
7. The product safety of the supplies and services provided by the contracting party shall comply with the requirements of the relevant regulations, in particular the Austrian Law on Product Liability. The contracting party shall be liable to Doka for this and shall also indemnify Doka against all claims by third parties. Furthermore, in this context the contracting party shall, if requested to do so by Doka, undertake for a period of 15 years to name the relevant manufacturer, importer or the party who supplied him with the product and all useful documentation to fight product liability claims by a third party and make these available to Doka in a timely manner. Insofar as the contracting party provides any services on Doka’s premises (including unloading and erection work), in respect of other liability vis-à-vis Doka, the contracting party shall ensure that the relevant accident prevention regulations will be complied with.

V. Prohibition against offsetting receivables

The contracting party shall not be entitled to set off his own receivables against Doka claims or receivables or to withhold or reduce payments for whatever reason. This prohibition in respect of offsetting receivables shall not apply to the contracting party’s receivables if these have been acknowledged in writing by Doka or if they have been recognized by a declaratory judgement.

VI. Force Majeure

1. Neither Party shall be liable for the breach of any obligation of this Agreement resulting from a force-majeure event, including, but not limited to any act of God, outbreak, any type of epidemic or pandemic or communicable or virulent disease/infection and any actions taken by any government or public authorities in response to any of the foregoing, any acts of war or terrorism, hostilities (whether a war has been declared or not), invasion, extensive military mobilization, any special operation by any armed forces (including, but not limited to regular military forces or any other armed forces), an act of a foreign enemy, strikes, lockout, disorder, breakdowns or malfunctions, loss of data due to power failures or mechanical difficulties with information storage or retrieval systems, civil unrest, riots, revolution, rebellion, any type of quarantine, natural disaster, flood, fire, embargo, boycott, insurrection, explosion, shortage of gas, fuel or electricity, hacker attack, piracy, interruption of transportation, governmental actions and injunctions, change of law, unavoidable accident (“Force-Majeure Event”). For the avoidance of doubt, an event shall not be deemed beyond a Party´s control, if a Party fails to take adequate backup, business continuity or disaster recovery measures that meet or exceed industry best practices.
2. Upon the occurrence of a Force-Majeure Event, the affected party shall notify the other party thereof as soon as practicable, but without undue delay. In this case, the affected party shall take all mitigation measures in order to limit the impact of the Force-Majeure Event to the maximum extent possible and inform the other party of any possible consequences and solutions.
3. If the inability to perform of the affected party shall continue or can be reasonably expected to continue longer than 2 months, the other party may terminate the agreement by written notice with immediate effect.

VII. Miscellaneous

1. Where Doka has made documentation available to the contracting party – in particular, drawings, plans and samples – the contracting party shall, in particular, check these to ensure that they are correct and complete and, if any doubts exist in this respect, the contracting party shall take the initiative to clarify these with Doka. Documentation that has been handed over shall remain the property of Doka and is to be handed back to Doka at the end or upon completion of the contract. Copyright and/or other industrial property rights to these documents have not been transferred by Doka or assigned for use. Any verbal or written references or the use of brands, trademarks, company names or other marks to identify Doka, affiliated companies of Doka and their products or services to third parties is not permitted to the CP without prior written consent.
2. The contracting party undertakes to treat in the strictest of confidence all documents and other information received from Doka and in particular, but not exclusively, production know-how, quantities, documentation and drawings, which are made available to the contracting party in the course of the business relationship with Doka or from which the contracting party derives knowledge in another way, and only to use these for the purpose set out in the subject of the agreement. This duty shall not cease when the business relationship ends.
3. The contracting party and Doka hereby agree that all deliveries to Doka shall be free of retentions of title.
4. The place of performance for all services of all kinds, in particular deliveries and payments, is 3300 Amstetten. This shall even apply if it is agreed that the handover or acceptance shall be at another location.
5. For all disputes between Doka and the contracting party, it is agreed that the rel
evant court at Amstetten shall have jurisdiction for the subject matter. Doka shall however also have the right to bring an action against the contracting party at any other legally permissible competent court.
6. The business relationship between Doka and the contracting party shall be governed by Austrian law, excluding the conflict of law rules of international private law and the UN sales convention.
7. The Contracting Party agrees to comply with the Umdasch Group Supplier Code of Conduct as amended from time to time, and its obligations referred to therein (see
8. CP shall perform its obligations under this Agreement in accordance with any and all applicable laws, including, without limitation, any laws and regulations concerning economic and trade sanctions and export control enforced by the USA, EU, UK, UN [the “Regulation(s)”] and to safeguard that also its owners/shareholders, employees, representatives, agents, direct or indirect business partners, financial service providers, etc [“CP-Partner(s)”] comply with these Regulations. Should CP or a CP-Partner breach any such Regulation, Doka shall be entitled to terminate this contract (incl. purchase orders) with immediate effect, as well as to any and all measures necessary for Doka and affiliated companies of Doka to comply with Regulations [“Doka Measure(s)”]. CP shall not be entitled to liability or other claims against Doka arising from Doka Measures.
9. In order to fulfil contractual obligations or in case of legitimate interest, Doka processes personal data of a contact person of its customer such as name, business address, business phone number and business email address by data processor Doka GmbH, Josef-Umdasch-Platz 1, 3300 Amstetten, Austria. The data is being stored until contractual or statutory obligations are fulfilled or in case of legitimate interest. The data subject is entitled to certain rights according to GDPR, such as a right to access, a right to erasure or a right to lodge a complaint with the relevant national supervising authority. In case of questions related to data protection, please contact